ADvTECH
Results Administrator
Location: Midrand, Gauteng (Waterfall Campus). Open until filled.
- Type
- Entry Level
- Reporting Line
- Senior Results & Assessment Co‑ordinator
- Company
- ADvTECH – Emeris
Job Description
Emeris, a collaboration of IIE Varsity College, IIE MSA, IIE‑Vega School and IIE School of Hospitality & Service Management, is looking for a Results Administrator to manage the assessment process at our Waterfall Campus.
Key Responsibilities
- SIS System Set‑Up & Semester Planning
Map students to assessment events for each module, intake year and assessment event. Coordinate with Admission Officers to unmap students who cancel or lack prerequisites, and to map any added modules. - Results Tracker
Create and update a semester‑wide tracker using the National Assessment Schedule. Track ICE submissions and detainment jobs. Keep the tracker current as due dates change. - Detainment Job Management
Run the detainment job in SIS for each module and intake year once all cumulative formative results have been captured. - Results Capture Sheets (RCS)
Generate manual RCS for replacement tests, exam sittings and discontinuation exams. Update sheets for changes in marks, plagiarism issues or lecturer amendments. Sign, date and store sheets electronically for audit purposes. - Formative Results Management
Verify consistency between assessment scripts / Grade Centre on Learn and SIS. Capture and publish all results in SIS following the Assessment Strategy. Liaise with lecturers on due dates, extensions and errors. Escalate late marking to senior managers and manage additional formative sittings. Coordinate with Admissions and Finance for unregistered students and resolve student queries with CROs. - Summative Results Management
Same as formative but for summative assessments. Ensure release dates are met, coordinate moderation deadlines, capture re‑writes, manage endorsements & billing lists for ES2/ES3 and discontinuations, generate report cards & transcripts and troubleshoot system issues with the regional BAC. - Moderation Support
Assist with internal moderation, populate external moderation tracking, upload scripts to the moderation system and complete Moderation Control Sheets. - Script Viewing & Remark Management
Coordinate script viewing appointments, track remark requests, ensure payments and update the Campus Remark Tracker. - Archiving & Storage
Maintain metro files for uncollected formative assessments per POPIA, archive summative scripts/POEs, label storage boxes and keep online storage tidy. - Team Support & Projects
Support campus events such as graduation and open day. Collaborate across departments to deliver a high‑quality student experience while adhering to POPIA legislation.
Competencies
- Effective interpersonal & communication skills
- Strong computer & system proficiency
- Excellent planning & time‑management
- Results‑driven and able to handle pressure
- High ethical standards
- Systematic with strong attention to detail
- Advanced administrative & organisational skills
Minimum Qualifications
- National Diploma or Advanced Certificate (NQF Level 6)
- Advanced Diploma or Degree is an advantage
Experience
- Minimum two years of administrative experience
Working Hours
Monday – Friday: 08:00 – 17:00
Salary & Benefits
Competitive salary commensurate with experience.
- Lifelong learning via LinkedIn Learning subscriptions
- Staff and family discounts on educational programs
- Incentive bonus structure based on performance
- Provident fund contributions, including Death & Funeral Cover
- Birthday vouchers
- Competitive annual leave allowance
Application Process
Due to the high volume of CVs, only candidates whose qualifications and skills closely match the requirements will be contacted for interviews.
How to Apply
To apply for this position, please visit the job portal below: