Gauteng Department: e-Government
Registry Clerk
Reference number: refs/022742
Department: Gauteng Department: e‑Government
Directorate: Human & Physical Resource Management: Human Resource Administration & Payroll Services
Number of Posts: 1
Annual Salary: R228,321.00 (plus benefits)
Posting Location: Johannesburg, Gauteng
Application Deadline: 28 November 2025
Contact
Contact Person: Mr. Themba Psungo
Phone: 060 543 9098
Requirements
- NQF Level 4 / Grade 12 (no experience required).
- Knowledge of registry duties and record‑keeping practices.
- Ability to capture data and use a computer.
- Understanding of the legislative framework governing the Public Service.
- Familiarity with storage and retrieval procedures in a workplace environment.
- Computer skills – MS Office (Word, Excel).
- Planning and organising skills.
- Good verbal and written communication.
- Strong interpersonal skills.
- Attributes: decisive, quality oriented, innovative, team worker, diversity aware, customer focused, flexible / change oriented, action oriented.
Key Duties
- Provide registry counter services – receive, register, sort and file documents systematically.
- Respond to inquiries from external and internal clients.
- Submit WP1002 forms to the GEPF satellite office.
- Retrieve files requested by auditors within the specified SLA.
- Handle incoming and outgoing correspondence – track and trace files.
- Transfer and collect files of officials to and from other government departments.
- Maintain an effective filing and record‑management system – store files numerically, open and close files according to the classification system.
- Process documents for archiving or disposal – retrieve and prepare files due for archiving/disposal per the National Archives Act; maintain records of archived and transferred files.
- Use printers, computers and MS Word to compile reports – provide monthly reports to the supervisor.
- Make copies, scan and digitise paper documents.
Important Notes
The Department aims to promote equity by filling positions in accordance with employment equity targets. Applicants must indicate race, gender and disability status in their application.
Manual applications must be delivered to:
Gauteng Department of e‑Government, Imbumba House,
75 Fox Street, Marshalltown
Applicants may also apply online at jobs.gauteng.gov.za.
Applications must be submitted on the most recent Z83 form (available from any Public Service department or online at www.dpsa.gov.za/documents). Only the completed Z83 form with a signed page 2 and a comprehensive CV (detailing duties, experience and references) are required. The Z83 form must include the correct reference number; all sections A–D must be completed fully. Section E–G may reference the CV, but the question on conditions preventing re‑appointment (Section F) must be answered and the declaration signed.
No copies of qualifications are required at first stage. Shortlisted candidates will be asked to submit certified copies of qualifications and other documents.
Non‑RSA citizens or permanent residents with foreign qualifications must provide an evaluation report from SAQA (only if shortlisted).
Shortlisted candidates will have an interview and a pre‑entry practical exercise. Senior management applicants must complete the SMS pre‑entry programme administered by the National School of Government. Successful candidates must obtain a positive security clearance and pass all suitability checks.
All applications received after the closing date or which do not comply with the requirements will be rejected. Shortlisted candidates will receive a notification within three months of the closing date. Failure to receive a response within this period indicates an unsuccessful application.
The Department reserves the right not to make any appointment.
How to Apply
To apply for this position, click the link below or visit the job portal: