HR Admin Assistant (Intern)

Are you a passionate, recently qualified Human Resources (HR) graduate eager to translate your academic knowledge into tangible, real-world corporate experience? Are you seeking a structured platform to develop foundational skills, receive quality mentorship, and potentially secure a foothold in the dynamic HR field? If Durban North is your base, a significant career-building opportunity awaits you. We are excited to announce a comprehensive 12-month HR Internship designed specifically for graduates like you, offering a deep dive into the core functions of a professional HR department within a supportive corporate environment.

Position: HR Intern
Duration: 12 Months (Fixed-Term Contract)
Location: Durban North, KwaZulu-Natal

About the Opportunity:
This internship is far more than just an administrative role; it’s a structured development programme crafted to equip you with the practical skills and confidence needed to thrive in an HR career. You will be fully integrated into our HR team, working alongside experienced professionals who are committed to your growth. Based in the professional hub of Durban North, you’ll gain exposure to the daily operations and strategic support functions of a corporate HR department, providing an invaluable springboard for your future.

Detailed Learning Objectives & Responsibilities:
During your 12 months with us, you will be actively involved in and learn to perform key HR tasks under guidance. Your core responsibilities and learning areas will include:

1. Recruitment & Selection Support:

   • Assisting with the end-to-end coordination of recruitment campaigns.

   • Scheduling interviews efficiently between candidates, hiring managers, and panel members, managing diaries and communication.

   • Assisting with the preparation of interview packs and candidate documentation.

   • Supporting communication with candidates throughout various stages of the recruitment process.

   • Helping to maintain the applicant tracking system (ATS) or recruitment database with accurate and up-to-date information.

2. Employee Records Management:

   • Maintaining both physical and digital employee files with the utmost accuracy, confidentiality, and adherence to company policy and relevant legislation (like POPIA – Protection of Personal Information Act).

   • Ensuring all employee documentation (contracts, personal details, performance reviews, disciplinary records, etc.) is correctly filed, indexed, and easily retrievable.

   • Assisting with regular audits of employee files to ensure completeness and compliance.

3. Onboarding & Orientation:

   • Providing crucial support in the coordination and execution of onboarding and orientation programmes for new hires.

   • Preparing new starter packs and ensuring all necessary equipment and access is arranged.

   • Assisting with the facilitation of orientation sessions, introducing new employees to company culture, policies, and systems.

   • Helping to ensure a smooth and positive first-day and first-week experience for new joiners.

4. Training & Development Coordination:

   • Providing logistical support for the organization of internal and external training sessions, workshops, and HR-related events.

   • Tasks may include booking venues, coordinating schedules, managing participant lists, preparing training materials, and handling facilitator arrangements.

   • Assisting with communication regarding training opportunities to employees.

5. HR Reporting & Administration:

   • Compiling basic but essential HR reports under supervision (e.g., headcount reports, recruitment status updates, training attendance).

   • Assisting in the creation of clear and professional HR presentations for team meetings or management updates.

   • Providing comprehensive administrative support to the broader HR team, including managing correspondence, handling routine queries, ordering supplies, and maintaining departmental records.

Ideal Candidate Profile:
We are looking for enthusiastic individuals ready to learn and contribute. You are the perfect fit if you meet the following criteria:

• Qualification: A recent graduate (within the last 1-2 years) holding a National Diploma or Bachelor’s Degree in Human Resources Management, Industrial Psychology, Labour Relations, or a directly related HR field. Your qualification should be from a recognised South African institution.

• Experience: No prior formal work experience in HR is required. This internship is designed as your entry point. A genuine eagerness to learn and a proactive attitude are essential.

• Technical Skills: Strong computer literacy is non-negotiable. You must be proficient in the Microsoft Office Suite (MS Word, Excel, PowerPoint, and Outlook). Familiarity with HR Information Systems (HRIS) or databases would be advantageous, but training will be provided on specific systems.

• Core Competencies:

  • Exceptional Attention to Detail: Accuracy is paramount in HR record-keeping, report compilation, and process execution. You must have a meticulous eye for detail.

  • Excellent English Communication Skills: Both written and verbal communication must be clear, professional, and effective. You will interact with colleagues at all levels and handle sensitive information.

  • Strong Organisational & Time Management Skills: Ability to prioritise tasks, manage deadlines, and handle multiple administrative duties efficiently.

  • Professionalism & Discretion: Understanding the confidential nature of HR work and maintaining a high level of integrity and professionalism at all times.

  • Teamwork & Willingness to Learn: A collaborative spirit and a proactive approach to acquiring new skills and knowledge are vital.

  • Adaptability: Ability to work effectively in a corporate environment and adapt to changing priorities.

Comprehensive Internship Package & Development:
We believe in investing in our interns. The package includes:

• Monthly Stipend: A competitive stipend of R5,500 per month for the duration of the 12-month internship.

• Transport Allowance: An additional R1,000 per month specifically allocated to assist with commuting costs to our Durban North offices.

• Structured Mentorship Programme: You will be paired with an experienced HR professional who will provide guidance, support, and regular feedback throughout your internship journey.

• Skills Development Workshops: Access to targeted workshops designed to enhance both your technical HR skills and essential soft skills (e.g., communication, professionalism, time management, basic labour law awareness).

• Practical, Hands-On Experience: Immersion in real HR processes within a corporate setting, giving you a significant advantage in the job market.

• Networking Opportunities: Exposure to HR professionals and potentially other business units within the organisation.

• Potential for Permanent Placement: Outstanding performance during the internship period could lead to consideration for permanent roles within the organisation, subject to availability and business needs. This internship is a potential pathway to a full-time career with us.

• Workplace Experience: Gain invaluable insight into corporate culture, ethics, and operations in a professional Durban North environment.

Application Requirements:
To be considered for this transformative opportunity, please submit the following documents as part of a complete application package:

1. A Comprehensive Curriculum Vitae (CV): Clearly detailing your contact information, academic history (including institutions and graduation dates), any relevant projects or part-time work, and key skills. Ensure it is error-free and professionally formatted.

2. Certified Academic Transcripts: Official transcripts from your tertiary institution, clearly showing all subjects/modules completed and the marks/grades achieved. These must be certified copies (certified by a Commissioner of Oaths).

3. A Compelling Motivational Letter: This is your chance to stand out. Your letter (ideally one page) should:

   • Clearly state why you are interested in this specific HR internship.

   • Highlight how your qualification and skills align with the requirements and responsibilities outlined.

   • Express your career aspirations within the HR field.

   • Demonstrate your understanding of the importance of the role and your enthusiasm for learning.

   • Be addressed appropriately and free of grammatical errors.