Registry Clerk – Entry Level

Employer: Gauteng Provincial Government – Department of e‑Government

Reference: refs/022742

Location: Johannesburg, Gauteng

Posted: 17 November 2025 7 

Closing date: 28‑11‑2025 (Open until filled)

About the Role

The Registry Clerk provides essential counter services at the registry office. Key responsibilities include receiving, registering, sorting, filing and retrieving documents in a systematic manner, handling correspondence, and maintaining records in compliance with relevant legislation.

Key Duties

• Receive, register, sort and file documents for easy retrieval.
• Respond to inquiries from external and internal clients.
• Submit WP1002 forms to the GEPF satellite office.
• Retrieve files requested by auditors within the specified SLA.
• Handle incoming and outgoing correspondence: tracking, tracing, transferring and collecting files of officials.
• Store files numerically for efficient access; open and close files according to the records classification system.
• Process documents for archiving or disposal in line with the National Archives Act.
• Maintain records for all archived and transferred files.
• Use a printer, computer and MS Word to compile reports and documents.
• Provide monthly reports to the supervisor.
• Make copies, scan and digitise paper documents.

Requirements

• NQF Level 4 / Grade 12 (No prior experience required).
• Knowledge of registry duties and practices.
• Ability to capture data and use a computer.
• Understanding of the legislative framework governing the Public Service.
• Familiarity with storage and retrieval procedures for documents.
• Computer skills: MS Office (Word, Excel).
• Planning and organizing skills.
• Good verbal and written communication skills.
• Interpersonal skills.
• Attributes: decisive, quality‑oriented, innovative, team worker, diversity aware, customer focused, flexible, action oriented.

Application Process

1. Download and complete the Z83 application form from the Department of Public Service website (www.dpsa.gov.za/documents).
2. Attach an updated comprehensive CV (personal details, duties, experience, and references).
3. Indicate the correct reference number (refs/022742) on the form.
4. Ensure all sections of the Z83 are completed, signed and dated.
5. Submit online via jobs.gauteng.gov.za or hand‑copy to the Gauteng Department of e‑Government, Imbumba House, 75 Fox Street, Marshalltown.

Contact for enquiries: Mr. Themba Psungo – 060 543 9098

All applicants will be subject to standard suitability checks, including security clearance and qualification verification. Shortlisted candidates will be invited to a practical exercise and interview. Candidates applying for senior positions must complete the SMS Pre‑Entry Programme.

Application Deadline

The position will remain open until filled or until 28‑11‑2025.

To apply, please visit the online portal: jobs.gauteng.gov.za.