Fraser Alexander (Pty) Ltd.
Tender Buyer and Administrator
Reference Number: FA-1342
Job Type: Full Time, Permanent
Location: Gauteng
Work Level: Mid-Level
Salary: Market Related
Posted: 1 hour ago
Application Deadline: 3 October 2025
EE Position: Yes
Company
Fraser Alexander (Pty) Ltd.
Job Description
PURPOSE
An exciting opportunity exists for a Tender Buyer and Administrator to manage the entire tendering process, from initiating requests for proposals (RFP) to evaluating responses and recommending requests for quotation (RFQ) and client proposals. The role ensures compliance with company policies while handling all related administrative tasks, including document management and data tracking. Additionally, the position involves managing low-value purchasing and providing support to the Procurement team and senior management at Fraser Alexander.
Key Responsibilities
Tender Planning
- Identify procurement needs and develop detailed tender specifications.
- Create and publish detailed RFPs to potential suppliers.
- Conduct market research to identify suitable vendors and manage the supplier list.
- Negotiate contract terms with selected suppliers, including price, payment terms, and delivery schedules.
- Ensure compliance with the Fraser Alexander B-BBEE platform.
- Participate in the cross-functional team and request quotations for tender proposals.
- Issue community expressions of interest and maintain a list of local suppliers per area.
- Consolidate demand requirements from the business.
Administration
- Ensure proper document management, filing, and workflow (e.g., Quality Champions).
- Assist with other administrative duties as required.
- Load suppliers on B1LINK and monitor expired documentation.
- Assist with master data management.
- Support the implementation of efficiency projects.
- Coordinate meetings and maintain records.
- Act as a super user for SAGE and other procurement systems.
- Compile weekly purchase request status reports for senior management meetings.
- Maintain a comprehensive tender database, including supplier information, RFP documents, and pricing.
- Prepare reports on tender activity and cost analysis for management.
Purchasing
- Scrutinize purchase requests for logical descriptions, specifications, and lead times prior to approval.
- Ensure accurate information on purchase orders.
- Liaise with operations regarding purchase requisition approvals.
- Assist the procurement team in placing low-value orders.
- Obtain quotes for low-value requisitions.
- Support contract releases.
- Issue emergency purchase orders as per company policy.
- Assist in monitoring contract spend and duration.
- Update price lists, including diesel, on SAGE.
Supplier Management
- Stay updated on relevant procurement regulations and legal requirements.
- Monitor supplier performance against contracted terms and address any non-compliance issues.
Stakeholder Management
- Establish credibility with key stakeholders to ensure smooth group procurement services.
- Comply with SLA terms.
- Collaborate with all areas of Financial Shared Services.
- Conduct training for users on new requirements or system changes.
Expediting
- Identify long-outstanding orders.
- Expedite outstanding orders.
- Facilitate the close-out of purchase requisitions as required.
Qualifications
- Bachelor’s degree in Commerce, Engineering, Economics, or equivalent with a focus on Logistics, Supply Chain Management, or Purchasing.
- An Honours degree will be advantageous.
Experience
- 7–10 years of related experience in a procurement work environment.
Skills, Qualities, and Abilities Required
- Excellent analytical and negotiation skills.
- Proficiency in data management.
- Purchasing management with a focus on the tendering process.
- Commercial management of contracts.
- Procurement trend analysis and interpretation.
- Experience with ERP systems.
- Strong reporting skills.
- Detail-oriented with strong organizational abilities.
How to Apply
To apply for this position, please visit the following link: