Creditors Clerk

We are seeking a meticulous and proactive Creditors Clerk to join our finance team. In this role, you will be responsible for managing the full creditors cycle—from invoice receipt to payment—ensuring accuracy, compliance, and timely processing. You will work closely with procurement, operations, and external suppliers to maintain strong relationships and uphold our commitments.

Key Responsibilities

• Invoice Processing & Data Capture:

  • Receive, verify, and code supplier invoices against purchase orders and contracts.

  • Enter invoice details into the financial system and resolve coding discrepancies.

• Reconciliation & Payment Run:

  • Reconcile supplier statements monthly, investigating and resolving any variances.

  • Prepare and execute weekly/monthly payment runs (EFT, RTGS, Cheque) in line with company payment terms.

• Supplier Management:

  • Maintain up‑to‑date supplier master data (bank details, contact information).

  • Respond to supplier inquiries regarding payment status and statement queries.

• Compliance & Controls:

  • Ensure all invoices are matched to valid purchase orders and goods received notes.

  • Adhere to internal control procedures, audit requirements, and regulatory standards (VAT, SOX where applicable).

• Reporting & Analysis:

  • Produce weekly creditors ageing reports and assist in cash‑flow forecasting.

  • Collaborate with finance managers to analyse payment patterns and suggest process improvements.

• Month‑End Close Support:

  • Accrue expenses, prepare journals relating to creditors, and assist with month‑end reconciliations.

  • Support the annual audit by providing documentation and responding to auditor queries.

Qualifications & Experience

• Education:

  • Matric/Grade 12 minimum;

  • Diploma or certificate in accounting, finance, or related field preferred.

• Experience:

  • Minimum 2–3 years’ experience in a creditors/accounts payable role.

  • Exposure to ERP/financial systems such as SAP, Pastel, Oracle Financials, or QuickBooks.

• Technical Skills:

  • Strong numeracy and data‑entry accuracy.

  • Proficiency in Microsoft Excel (VLOOKUP, pivot tables, filters).

  • Familiarity with electronic payment platforms (EFT, RTGS).

Key Competencies

• Attention to Detail: Ability to spot discrepancies and ensure 100% accuracy in invoice processing.

• Communication: Clear, professional communication with suppliers and internal stakeholders.

• Time Management: Capable of managing tight payment deadlines and multiple priorities.

• Problem‑Solving: Resourceful in investigating and resolving account variances.

• Teamwork: Collaborative approach, supporting broader finance and operations teams.

What We Offer

• Competitive Remuneration: Salary aligned with industry benchmarks.

• Benefits Package: Includes medical aid contribution, provident fund, and risk cover.

• Leave Entitlement: 21 working days’ annual leave plus public holidays.

• Continuous Development: On‑the‑job training, mentoring, and opportunities to upskill.

• Work Environment: Supportive, diverse, and inclusive culture with hybrid work flexibility.