Registry Clerk

Company: City of Johannesburg

Job Type: Entry Level

Location: Braamfontein, Gauteng

Salary: R28,315.59 per month (all-inclusive, no benefits)

Application Deadline: Friday, 10 October 2025

Reference Number: STC 022/2025

Publication Date: Monday, 06 October 2025

About the Role

The City of Johannesburg’s Group Finance Department is seeking a dedicated and detail-oriented Registry Clerk to join their Management Support Branch. This role is based at Thuso House in Braamfontein and is crucial for providing administrative support related to document management and information systems. The successful candidate will be responsible for ensuring the effective flow and management of correspondence, filing, retrieval, and disposal of records in compliance with relevant guidelines and legislation.

Minimum Requirements

• Grade 12 qualification.
• A relevant National Diploma at NQF level 6.
• 1 to 3 years of experience in a related field, preferably within a unit of similar or larger size.
• An understanding of the public sector industry will be a distinct advantage.

Primary Function

To provide comprehensive administrative support associated with effective document management and information systems. This includes managing the flow of correspondence, retrieving and filing documents, and disposing of obsolete files in line with established guidelines, standards, and legislation.

Key Performance Areas

• Provide effective administrative support to the department for an efficient document and information system.
• Handle mail correspondence, including classification, registration, scanning, and saving all records and documents into the electronic system.
• File, retrieve, and dispose of obsolete documents, records, and files appropriately.
• Assist with general office administration and related tasks.
• Manage document archiving, registering, and mailroom operations.
• Prepare and submit monthly compliance reports to the Group EXCO.

Leading Competencies

• Computer literacy, particularly in MS Office Word and Excel.
• Strong communication skills.
• Project Management skills.
• Excellent Time Management skills and the ability to prioritize tasks effectively.
• Attention to detail and a high level of accuracy.
• Ability to work independently as well as part of a team.

Core Competencies

• Knowledge of City regulations and the National Archiving Act (NAA).

Employment Equity

“All suitably qualified candidates are encouraged to apply and will be considered. The City of Johannesburg applies the principles of employment equity as per National legislation and policy guidelines and will consider designated groups in line with these requirements. Preference will be given to previously disadvantaged groups including those with disabilities. Appointments will be made in accordance with the approved Employment Equity Plan to promote its equitable representation in terms of race, gender and disability.”

Application Process

Please take note that only online applications will be considered.

Applicants are respectfully informed that if no notification of appointment/response is received within six (6) weeks of the closing date, they must accept that their application was unsuccessful.

By submitting your application for a position at the City of Johannesburg, you are consenting that the personal information submitted may be used for the purposes of the Recruitment and Selection and related process. In terms of the Talent Acquisition Policy, you hereby consent to the following risk checks should your application be shortlisted:

• Credit Record check
• CV validation
• Employment record verification
• Criminal check
• Identity validation

Enquiries

Contact Person: Ria de Jager
Tel No: 011 021 3800

How to Apply

To apply for this position, please use the online application link provided below. Applications must be submitted by the closing date.

Apply Online via this Link

Alternatively, you can visit: www.joburg.org.za