Administrative Officer – Student Life, Leadership & Residence (Potchefstroom Campus)

About North-West University

North-West University (NWU) is one of South Africa’s leading academic institutions. At our Potchefstroom campus, the Student Communities, Leadership and Residence Life division works to create a vibrant, inclusive campus environment for all learners.

Position Overview

The Administrative Officer will provide essential support to the Student Communities, Leadership and Residence Life department. Responsibilities include coordinating institutional projects, managing student leadership programmes, preparing data reports, and assisting with student governance activities.

Key Details

• Title: Administrative Officer – Student Life, Leadership & Residence
• Location: Potchefstroom, North-West
• Posting Date: 21 November 2025
• Employment Type: 2‑Year Fixed‑Term Appointment
• Grade: P11
• Contract: 2‑Year Temporary Fixed‑Term
• Remuneration: In line with NWU policy guidelines (annual package commensurate with level of appointment)

Responsibilities

• Provide day‑to‑day administrative support to the Senior Manager and the department.
• Maintain and consolidate student leadership databases and co‑curricular programme data.
• Coordinate travel, accommodation and venue arrangements for projects and programmes.
• Support the Student Leadership Academy, including data consolidation and report preparation.
• Assist with financial administration: data collection, budgeting, and payment processing.
• Help organise student electoral processes and liaise with student structures such as SRC and SCC.
• Handle day‑to‑day office tasks—meeting preparation, correspondence, and general office administration.
• Perform ad‑hoc administrative tasks as required.

Minimum Requirements

• Advanced certificate or diploma (Level 6) in Business/Strategic Management or Law.
• At least 1 year of experience coordinating student life programmes in a multi‑campus university.
• At least 1 year of experience managing student electoral processes at a South African university.
• At least 1 year of experience developing student leaders through training and programme coordination.

Desired Advantages

• Bachelor’s degree (Level 7) in Business/Strategic Management or Law.
• Experience writing project reports and maintaining student life data.
• Previous membership in student leadership structures (e.g., SRC, SCC).

Competencies

• Strong knowledge of South African university student leadership and governance.
• Computer literacy – Microsoft 365, Adobe tools, virtual meeting platforms.
• Project coordination and stakeholder engagement.
• Fluency in multiple languages (NWU is a multilingual environment).
• Excellent written communication – spelling, grammar, and punctuation.
• Ability to multitask, work under pressure, and meet tight deadlines.
• Effective communication with students, staff, and external partners.

Behavioural Skills

• Team player and independent worker.
• Discretion with confidential information.
• Commitment to client service in a cross‑cultural setting.
• Accuracy and punctuality with minimal supervision.

Remuneration

The total annual package will be in accordance with NWU policy guidelines and the level of appointment.

Inquiries

• Job Content: LeRoux Malan – 018 299 2852
• Recruitment Process: Hawa Joosub – 018 389 9015

Application Details

Apply online through the official NWU vacancy website. Complete the application form – incomplete or third‑party applications will not be considered.

Closing Date: 24 November 2025 (or until filled)

Planned Commencement: As soon as possible

Employment Equity

NWU follows the Employment Equity Act and its own Equity Plan. Preference will be given to candidates from designated groups. Applicants who are not contacted within two months of the closing date will be considered unsuccessful.

It all starts here ®

How to Apply

To apply for this position, please visit the NWU hiring portal: nwu.ci.hr.