Administration Clerk (CRT) – Office of the Chief Justice

Department: Office of the Chief Justice (OCJ)

Post Title: Administration Clerk (Court Recording Technology – CRT)

Reference No.: 2025/274/OCJ

Salary: R228 321 – R268 950 per annum (Level 05) + 37% in lieu of benefits

Contract Type: 12 Months (Non-renewable)

Work Location: Limpopo Division of the High Court – Thohoyandou

Closing Date: 14 November 2025

Purpose of the Position

The Administration Clerk in the Court Recording Technology (CRT) unit plays a vital role in supporting the smooth operation of court proceedings. This position involves providing strong administrative and technical assistance to ensure that all court sessions are accurately recorded, properly filed, and efficiently managed. The clerk will handle the setup and maintenance of recording equipment, manage digital and physical files, and respond to various queries related to court recordings. This role requires attention to detail, reliability, and a commitment to maintaining confidentiality in a legal environment. By performing these duties effectively, the clerk helps uphold the integrity and efficiency of the judicial process in the High Court.

Minimum Requirements

Education: A Grade 12 Certificate (Matric) is required. This serves as the foundational qualification for understanding basic administrative tasks and technical operations in a court setting.
Experience: No prior experience is necessary, making this an excellent entry-level opportunity for recent matriculants or those seeking to start a career in the justice system. Training will be provided to build necessary skills on the job.
Driver’s Licence: Holding a valid driver’s licence is an added advantage, as it may be useful for occasional travel or support in circuit court activities.

Skills and Competencies

Knowledge of Digital Recording Systems and Court Proceedings: Familiarity with how audio recording equipment works and an understanding of the flow of court sessions will help in performing core tasks effectively.
Understanding of Digital and Manual Filing Systems: Ability to organize and retrieve files both electronically and in physical form, ensuring nothing is lost or misplaced in a busy court environment.
Strong Administrative and Technical Skills: Proficiency in handling paperwork, equipment checks, and basic troubleshooting to keep operations running smoothly without interruptions.
Excellent Communication and Interpersonal Skills: Clear verbal and written communication is essential for interacting with judges, court staff, and the public, while building positive working relationships within the team.
Computer Literacy: Comfortable using Microsoft Office tools such as Word for document preparation, Excel for data tracking, and Outlook for email correspondence and scheduling.
Attention to Detail and Ability to Work Under Pressure: Precision is key in recording accurate court proceedings, and the role may involve tight deadlines during high-volume court days.
Understanding of Confidentiality in Government Operations: Strict adherence to rules protecting sensitive legal information, ensuring all recordings and files are handled with the utmost discretion.
Problem-Solving and Teamwork Capabilities: Quick thinking to resolve minor technical issues and a collaborative approach to support colleagues in delivering high-quality court services.

Key Responsibilities

Prepare and test all CRT equipment before the start of court proceedings to guarantee it is fully operational and ready for use.
Accurately record all court sessions, monitoring the equipment throughout to ensure high-quality audio capture without any failures.
Capture details of cases scheduled for recording and maintain an up-to-date CRT court book to track daily activities.
Annotate any postponed or delayed cases in the records and perform regular data backups to prevent loss of important information.
Retrieve and download audio recordings as needed for transcription purposes, verifying their completeness and accuracy before handover.
Handle requests for playback of recordings, providing them to authorized personnel while ensuring the process is efficient and secure.
Verify the accuracy of all recorded sessions by listening to samples and making necessary notes or corrections.
File and safeguard audio CDs and digital files in a secure manner, following proper protocols to protect court data from unauthorized access.
Attend to both technical and administrative queries from court staff, legal teams, or other departments regarding court recordings, offering prompt and helpful responses.
Manage recordings for circuit courts, which may involve traveling to different locations, and ensure all materials are submitted on time for review or archiving.

Enquiries

HR Enquiries: Contact Ms R.F. Mathobela or Ms E.M. Ramaphakela at Telephone: (015) 498 1758 or 1744. They can provide further details on the application process or role expectations.
Technical Enquiries: For questions about the technical aspects of the job, reach out to Mr B.M. Tjiane at Telephone: (015) 495 1447. He can clarify specifics on CRT systems and equipment.

Application Process

To apply for this position, please follow the steps below carefully. The Office of the Chief Justice is committed to fair and transparent recruitment, and only complete applications will be considered.

Download and complete the new Z83 form, which is the standard application form for government positions. You can find it on the official website at www.dpsa.gov.za.
Prepare a detailed CV in PDF format, not exceeding 10MB. Include all relevant education, skills, and any additional information that highlights your suitability for the role.
At this initial stage, do not include certified copies of qualifications or ID. Shortlisted candidates will be requested to submit these later.
Email your application to: 2025/274/OCJ@judiciary.org.za. Make sure to include the correct reference number (2025/274/OCJ) in the subject line of your email for easy identification.
Ensure your email is sent before the closing date and time. Late applications will not be accepted.

Additional Information

Applications submitted using the old version of the Z83 form will automatically be disqualified. Always use the most current form available on the DPSA website.
The Office of the Chief Justice (OCJ) promotes diversity and will give preference to candidates who align with its Employment Equity goals, focusing on redressing past imbalances in the workplace.
Due to the high volume of applications, only shortlisted candidates will be contacted. If you do not hear back from us within 3 months of the closing date, please consider your application unsuccessful.
Should you be successful, you will be required to sign a performance agreement outlining your key deliverables and may undergo a security clearance process to ensure suitability for handling sensitive court information.
This is a fixed-term contract position for 12 months and is non-renewable, offering a great chance to gain valuable experience in the judicial sector.

Recruite

Administration Clerk Vacancy at OCJ