Receptionist (Post Level 13)

Position Type: Contract (2 years)

Eligibility: Entry Level – Semi‑Skilled

Location: Bloemfontein Campus, Bloemfontein, Free State, South Africa

Posted: 19 November 2025

About the University

The University of the Free State (UFS) is a designated employer committed to diversity and equity. This role is within the Faculty of Health Sciences, School of Clinical Medicine.

Job Description

The Receptionist will serve as the first point of contact for visitors and staff, ensuring smooth front‑office operations. Key duties include:

• Greeting visitors and clients in person and via phone.
• Scheduling meetings and managing the office calendar.
• Handling courier and delivery services, ensuring items reach the correct recipients.
• Maintaining a tidy reception area and keeping inventory of refreshments and stationery.
• Answering, screening, and forwarding phone calls.
• Sorting and distributing mail.
• Performing administrative tasks: filing, photocopying, transcribing, emailing, and faxing.
• Assisting staff with leave applications that lack computer access.
• Organizing departmental functions such as teas and lunches.
• Receiving and signing deliveries, verifying invoices, and coordinating with internal finance.
• Managing documentation for accreditation and audit processes (GLP/SANAS).

Inherent Requirements

• Grade 12 (NQF Level 4) – proof required.
• Previous experience as a receptionist.

Preferred Qualifications

• National Diploma (NQF Level 6) in Office Administration, Hospitality Management, or equivalent.
• Proficiency with Microsoft Office Suite.
• Fluency in at least three official languages (in addition to English).
• Minimum five (5) years of receptionist experience.
• Experience in a higher education environment.

Core Competencies

• Results‑Oriented: Reliable, responsible, and able to fulfil commitments.
• Strategic Thinking: Capable of handling multiple tasks simultaneously and focusing on detail.
• Business Acumen: Skilled in MS Office and office workflow.
• Leadership: Motivated, energetic, cooperative, and encouraging teamwork.
• Building Coalitions: Poised, sensitive, and able to establish personal connections.

Salary and Benefits

Annual Salary: R231 699.90 – R388 426.59, depending on budget, experience, and qualifications.

Benefits: Pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus, and study benefits.

Application Process

All applications must be submitted online through the official UFS vacancy website: ufs.hua.hrsmart.com. Only applications completing the required documents will be considered. The system accepts up to eight attachments; you may combine documents to avoid upload issues.

Required documents:

• Detailed Curriculum Vitae.
• Copies of qualifications or official proof (SAQA accreditation for foreign qualifications).
• Copy of identity document (South African ID or passport).
• Confirmation of employment (letter, appointment contract, service certificate, or recent payslip).

Closing Date

24 November 2025

If the closing date is not listed, applications will remain open until the position is filled.

Contact Information

Phone: 051 401 2876 / 051 401 2558 / 051 401 2979

Email: SeitlhekoLP@ufs.ac.za or Recruit@ufs.ac.za

Apply Now

Please submit your application via the UFS portal: Apply for the Receptionist position.