Office Administrator – Westville

Company: Pam Golding Properties

Location: Westville, KwaZulu‑Natal, South Africa

Job Type: Permanent

Reference No.: PGP251117-2

Application Deadline: 15 December 2025 (Open until filled)

Main Purpose

We are looking for a front‑desk administrator to ensure the smooth running of our office. Based in Westville, you will work full time alongside our office manager and rental administrator.

Key Responsibilities

• Provide daily administrative support to agents and management.
• Manage incoming calls, greet clients, and handle front‑desk and gate access duties.
• Check office e‑mail, distribute open‑hour notices and reminders, and send duty agent schedules.
• Prepare and circulate meeting reminders, national show‑day schedules and other important office updates.
• Maintain filing systems, ensuring all documents are accurately saved, filed and easily accessible.
• Monitor and manage office supplies and stationery orders.
• Assist with printer issues and make sure all office equipment is operational.
• Check office windows and set the alarm system before closing.
• Draft minutes of each office meeting.
• Handle listing and property administration: prepare and process all listing documentation (mandates, disclosure forms, listing slips, Lightstone reports); capture, update and manage property listings in Alchemy and PropControl; allocate WLS and PLS numbers for new listings; upload and resize property images; manage document storage on the company drive; remove sold properties from Alchemy; label and store property keys; update Google Sheets with new, active and sold property data.
• Coordinate marketing and open‑hour activities: set up on‑show events and open hours in Alchemy; prepare and send open‑hour reports, listing slips and disclosure forms; support property advertising; print and display referral materials; capture new leads and update referral reports; track property status changes; send staff birthday announcements and team communications; provide basic reporting and document preparation as requested by management.
• Maintain confidentiality and professionalism in all interactions with clients and team members.

Key Competencies

• Strong organisational skills.
• Excellent verbal and written communication.
• Confident, optimistic and neatly presented.
• Team player who can work under pressure.

Education & Experience

• Matriculation required.
• Degree advantageous.
• Prior property experience required.

Knowledge & Skills Required

• Proof of property experience is non‑negotiable.
• FICA processing experience required.
• Excellent written and verbal communication.
• Computer savvy.

How to Apply

Please apply for this position by visiting the following link:

https://pamgolding.erecruit.co/candidateapp/Jobs/View/PGP251117-2?source=ispanitheplug