Company Secretary Administrator

Company: Gauteng Partnership Fund

Location: Johannesburg North, Gauteng

Job Type: Permanent (Entry Level, Skilled, EE Position)

Salary: Market Related

Posted: 17 November 2025

Application Deadline: 28 November 2025 15:00

Job Purpose

The Company Secretary Administrator will deliver reliable administrative support to the Board, its Sub‑Committees, and the GPF Executive Committee. The role works closely with the Company Secretary to coordinate, facilitate, and document Board activities, ensuring smooth governance operations and strong stakeholder relationships.

Key Performance Areas

1. Board and Sub‑Committee Administrative Support
   • Primary contact between the Company Secretary, Board members, MEC Office, and Heads of Department.
   • Prepare and track documentation for Board member appointments and resignations, including submissions to the Master of the High Court.
   • Assist in preparing, coordinating, and circulating meeting agendas and packs.
   • Help develop and maintain governance documents such as Board and Committee charters and the Shareholder Compact.
2. Board Meeting Coordination and Documentation
   • Plan, arrange, and monitor the annual board and sub‑committee meeting calendar.
   • Draft, review, and distribute agendas and meeting packs.
   • Attend board and sub‑committee meetings to take accurate minutes and track actions.
   • Maintain resolution registers, minutes, attendance records, and declaration logs.
   • Ensure proper document control and filing on SharePoint and BoardPAC.
   • Coordinate inductions, training, and governance compliance for Board members.
3. Executive Committee Support
   • Provide secretarial support for Executive Committee meetings.
   • Draft agendas, schedule meetings, and track documentation.
   • Maintain resolution registers and action lists for the Executive Committee.
   • Participate in CEO Office and Secretariat unit meetings.
4. Governance Compliance and Support
   • Submit governance documents to internal and external auditors, including the Auditor General and Treasury.
   • Draft memos for Board member claims, training requests, and insurance matters.
   • Handle confidential information with discretion, ensuring secure storage.
   • Manage Board member remuneration invoices and expense claims.

Requirements

• Minimum 3‑year tertiary qualification (BCom, BA Law, BProc, BAdmin, National Diploma) with coursework in Company Law or Corporate Governance.
• Preferable CIS qualification or Postgraduate Diploma in Corporate Governance.
• At least 5 years of experience in a company secretarial setting.
• Experience interacting with Board members and managing governance processes.
• Proven skill in minute‑taking and governance administration.
• Good knowledge of Company Law, the Trust Property Control Act, and the PFMA.
• Understanding of statutory governance requirements such as resolutions, minutes, and notices.
• Excellent command of English (written and spoken).

How to Apply

To apply, please visit: gpf.mcidirecthire.com.