Registrar’s Clerk (3 Posts) – Office of the Chief Justice (OCJ)

Department: Office of the Chief Justice (OCJ)

Post Title: Registrar’s Clerk (3 Posts)

Reference Numbers:

2025/272/OCJ – Mbombela High Court (1 Post)
2025/273/OCJ – Gauteng Division of the High Court: Pretoria (2 Posts)

Salary: R228 321 – R268 950 per annum (Level 05)

Contract Type: Permanent

Closing Date: 14 November 2025

Purpose of the Position

The main goal of this role is to offer efficient administrative and clerical support to the Registrar’s Office. This includes helping with case flow management, keeping accurate records, and ensuring smooth court operations in the High Court divisions. The job plays a key part in making sure court processes run without delays and meet all legal standards.

Minimum Requirements

Education: A Grade 12 (Matric) certificate is required.
Experience: No prior work experience is needed for this entry-level position.
Driver’s Licence: Having a valid driver’s licence is an added advantage but not essential.
Additional Advantage: A three-year National Diploma (NQF Level 6, 360 credits) in Office Administration, Legal Assistance, or Public Management is highly desirable. This qualification will be particularly beneficial for the posts in Pretoria.

Key Knowledge, Skills, and Competencies

To succeed in this role, candidates should have the following knowledge, skills, and abilities:

A good understanding of registry procedures, court filing systems, and how cases flow through the court process.
Knowledge of the laws and rules that apply to the Public Service.
Familiarity with important legislation, such as the Promotion of Access to Information Act (PAIA) and the National Archives Act.
Strong computer skills, especially in Microsoft Office tools like Word, Excel, and Outlook.
Excellent administrative, numerical, and organizational skills to handle daily tasks effectively.
Great communication and interpersonal skills to interact with colleagues, stakeholders, and the public.
High levels of attention to detail, accuracy, and the ability to manage time well.
The capacity to work under pressure, both independently and as part of a team.
A strong commitment to keeping information confidential and delivering high-quality service.

Core Responsibilities

The successful candidate will be responsible for a range of duties to support the court’s operations. These include:

Providing administrative and case flow management support to ensure cases move smoothly through the system.
Handling correspondence and queries from stakeholders in a professional and timely manner.
Maintaining and filing civil and criminal court records accurately and securely.
Administering appeals, petitions, and applications for leave to appeal, following all procedures.
Assisting with issuing court processes and managing the registry on a day-to-day basis.
Preparing, analyzing, and submitting court statistics and reports as required.
Updating and maintaining case data on digital systems, such as Court Online and Caselines.
Performing archiving and filing tasks in line with records management policies and legal requirements.
Supporting the Registrar, Chief Registrar, or Court Manager with general administrative duties.
Ensuring all work aligns with Batho Pele principles (putting people first) and departmental policies for ethical and efficient service.

Available Positions and Application Details

1. Mbombela High Court (Mpumalanga Division)

Reference Number: 2025/272/OCJ

Email Applications To: 2025/272/OCJ@judiciary.org.za

Enquiries:

Technical: Mr. M. Masekoameng – (013) 758 0000
HR: Mr. S.J. Zwane – (013) 758 0000

2. Gauteng Division of the High Court – Pretoria (2 Posts)

Reference Number: 2025/273/OCJ

Email Applications To: 2025/273/OCJ@judiciary.org.za

Enquiries:

Technical: Ms. N. Shandu – (012) 315 7602
HR: Ms. T. Mbalekwa – (010) 494 8515

How to Apply

To apply for this position, please follow these steps carefully:

Download and complete the new Z83 form, which is available on the DPSA website at www.dpsa.gov.za. Applications using the old Z83 form will not be considered.
Attach a detailed CV in PDF format (maximum file size of 10MB). Include all relevant information about your qualifications, skills, and experience.
In the subject line of your email, clearly state the correct reference number and the name of the centre you are applying to (e.g., “2025/272/OCJ – Mbombela High Court”).
Do not attach certified copies of qualifications or ID at this stage. Only shortlisted candidates will need to provide these later.

Applications must be emailed to the specific address for the post you are interested in. Make sure your application is complete and submitted before the closing date.

Additional Information

The Office of the Chief Justice (OCJ) is committed to being an equal opportunity employer. We will prioritize candidates in line with our Employment Equity Plan to promote diversity and fairness.

Only shortlisted candidates will be contacted for interviews or further steps. If you do not hear back within three months of the closing date, please consider your application unsuccessful.

All successful applicants will be required to sign a performance agreement and undergo security vetting and suitability checks before starting the job.

This is an exciting opportunity for motivated individuals to contribute to the justice system in South Africa. Join a team dedicated to upholding the rule of law and serving the public effectively.

Recruite

Registrar’s Clerk Vacancies (x3 Posts) OCJ