Data Capturer – Office of the Chief Justice (OCJ)
Department: Office of the Chief Justice (OCJ)
Post Title: Data Capturer
Reference No.: 2025/276/OCJ
Salary: R193 359 – R227 766 per annum (Level 04)
Contract Type: Permanent
Closing Date: 14 November 2025
Purpose of the Position
The main goal of this role is to offer data management and administrative support in the Office of the Chief Justice. This includes making sure that data is captured accurately, records are kept properly, and statistical reports are prepared correctly. All of this helps to keep the department’s information systems reliable and trustworthy.
Minimum Requirements
- Education: You need a Grade 12 Certificate (Matric).
- Experience: No previous work experience is necessary for this position.
- Driver’s Licence: Having a driver’s licence is an advantage but not required.
Knowledge, Skills, and Competencies
To succeed in this job, you should have a good understanding of clerical and administrative practices. It is important to know the basic principles of data capturing and how to manage records effectively.
You should also be familiar with the legal rules that apply to the Public Service. Proficiency in computer programs like Microsoft Excel, Word, PowerPoint, and Outlook is essential.
Strong skills in numerical accuracy and paying close attention to detail are key. You need excellent time management and organizational abilities to handle tasks efficiently.
Good communication and interpersonal skills will help you work well with others. Analytical thinking and problem-solving skills are necessary to analyze information and fix issues.
Finally, you must handle all information with confidentiality and follow ethical standards for data protection.
Key Responsibilities
In this position, you will be responsible for capturing and maintaining data accurately in various systems, such as databases, spreadsheets, and reports. This ensures that all information is up-to-date and correct.
You will verify, validate, and review data regularly to spot and correct any errors or inconsistencies. This step is crucial for keeping the quality of data high.
Performing regular data backups is another important duty to protect information from loss and ensure its integrity over time.
You will provide information and reports to other parts of the organization when they request it, making sure the details are clear and timely.
A key part of the job involves capturing and tracking data related to recruitment and selection processes, including the results of various verifications.
You will conduct personnel suitability checks, which include criminal record checks, citizenship verification, reference checks, and qualification verifications. These checks help ensure that candidates are suitable for roles.
Compiling reports on vetting outcomes and data verification results will be part of your regular tasks, providing insights into the processes.
Ensuring the safe storage and confidentiality of all recruitment and data-related records is vital to protect sensitive information.
You will maintain up-to-date filing systems that follow data protection standards, keeping everything organized and accessible when needed.
Providing administrative and secretarial support within the sub-directorate will involve assisting with day-to-day operations and tasks.
Finally, you will collate, analyze, and interpret statistics to identify trends and prepare comprehensive reports that support decision-making.
Enquiries
- Technical Enquiries: Ms. N. Mhlambi – Tel: (010) 493 6316
- HR Enquiries: Ms. T. Mbalekwa – Tel: (010) 494 8515
Application Process
Email Applications To: 2025/276/OCJ@judiciary.org.za
To apply for this position, follow these steps carefully:
- Download and complete a new Z83 form, which you can find on the website www.dpsa.gov.za.
- Attach a detailed CV in PDF format. Make sure it is no larger than 10MB.
- In the subject line of your email, include the correct reference number (2025/276/OCJ) and the job title (Data Capturer).
- Do not attach certified copies of your qualifications or ID document at this stage of the application.
- If you are shortlisted, you will be asked to submit certified documents later in the process.
Additional Information
- Applications submitted using the old version of the Z83 form will not be considered.
- Only candidates who are shortlisted will be contacted. If you do not hear back within 3 months, please assume that your application was unsuccessful.
- The Office of the Chief Justice (OCJ) is an equal opportunity employer. We give preference to candidates in line with our Employment Equity Plan to promote diversity and fairness.
- If you are successful, you will need to undergo personnel suitability checks and security vetting as part of the appointment process.
- The OCJ reserves the right not to fill this position if suitable candidates are not found or for other reasons.
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