Executive Committee Officer at City of Cape Town

We are seeking a highly motivated individual to join our team as an Executive Committee Officer in the Corporate Services department at the Civic Centre, Cape Town.

About the Position

Basic Salary: R532 737 to R635 305 per annum
Reference Number: CS 109/25
Location: Civic Centre, Cape Town

Requirements

• A relevant post-matric qualification, preferably a diploma in Public Management, Public Administration, or a related field
• 3 to 5 years of relevant experience
• Strong knowledge of City policies, procedures, protocols, practices, and legislative requirements
• Proficiency in MS Office and SAP

Key Responsibilities

• Provide comprehensive administrative and committee support to Council, the Executive Mayor, Mayoral Committee (Mayco), and other statutory committees
• Review and ensure compliance of reports submitted to decision-making structures
• Monitor and maintain electronic documentation and ensure accuracy of agendas, minutes, and reports
• Prepare and distribute agendas, notices, and minutes in a timely manner
• Liaise with printing services for distribution of hard-copy materials
• Submit recommendations from committees to higher authorities
• Track progress on outstanding matters and communicate updates to committees and officials
• Monitor the implementation of Council and Mayco decisions using the Council Decision Implementation Tool (CDIT)
• Utilize the SAP eAgenda system for agenda compilation
• Track report submissions via the TIMED tracking tool
• Maintain statistical data for quarterly reporting
• Guide committee chairpersons on protocols and procedures
• Provide logistical support for committee meetings
• Enhance and manage electronic systems
• Maintain records of all electronic documentation
• Record councillor attendance on the SAP portal

Desired Skills

• Management
• Public Administration
• Governance
• Public Management
• Strong interpersonal skills