Personal Assistant/Personal Driver

Role Purpose

Provide seamless, confidential support to C-suite executives through integrated administrative services and premium transportation solutions. This critical role ensures operational efficiency while maintaining the highest standards of discretion and professionalism in a dynamic corporate environment.

Detailed Responsibilities

A. Executive Transportation Services

1. Chauffeur Duties

   • Safely transport executives to business meetings, airports, and events in a luxury sedan (Mercedes S-Class/BMW 7 Series)

   • Navigate optimal routes using real-time traffic data (Google Maps/TomTom Fleet)

   • Provide door-to-door service with luggage assistance

2. Vehicle Management

   • Maintain service schedule (10,000km oil changes, tyre rotations)

   • Daily interior valeting and exterior cleaning

   • Monitor fuel consumption and logbook compliance

3. Security Protocols

   • Apply defensive driving techniques in high-risk areas

   • Secure vehicles during executive engagements

   • Maintain emergency kits (first aid, tools, fire extinguisher)

B. Administrative Support Functions

1. Schedule & Correspondence Management

   • Coordinate complex diaries across multiple time zones

   • Screen confidential emails and draft responses

   • Prepare briefing packs for board meetings

2. Travel Coordination

   • Book flights (preferred: business class), hotels, and visa processing

   • Create detailed itineraries with contingency planning

   • Reconcile travel expenses via SAP Concur

3. Personal & Business Errands

   • Handle confidential banking deposits

   • Manage gift procurement for corporate partners

   • Oversee household staff coordination

Essential Qualifications

Mandatory Requirements

• Licensing:

  • Valid Code 08 Driver’s License

  • Current PrDP (Public Driver’s Permit)

  • Defensive Driving Certification (Advanced Level)

• Experience:

  • Minimum 5 years supporting C-level executives

  • Corporate chauffeur experience (luxury vehicles)

• Technical Skills:

  • MS Office Expert (Outlook calendar management, Excel reporting, PowerPoint decks)

  • CRM/Fleet management software proficiency

Personal Competencies

• Discretion: Signed NDA for handling sensitive information

• Languages: Fluency in English and Afrikaans (written/spoken)

• Availability: 24/7 on-call capability with 2-hour response window

• Physical Fitness: Ability to lift 25kg luggage

Comprehensive Remuneration Package

Monthly Earnings Potential: Up to R31,500

Additional Benefits:

• Medical Aid: Comprehensive hospital plan (Discovery Health)

• Fuel Provision: Company fuel card (BP/Engen network)

• Leave: 20 days annual leave + public holidays

• Professional Development: Annual training budget (R8,000)

Work Conditions & Resources

• Schedule:

  • Core hours: 07:00–18:00 weekdays

  • Weekend/evening standby (1:1.5 overtime rate)

• Provided Assets:

  • Latest model luxury sedan (insurance included)

  • Corporate smartphone and laptop

  • Tailored business attire allowance (R6,000 annually)

• Support Structure:

  • Backup driver for extended assignments

  • 24-hour security helpline

Application Requirements

Submit these documents in PDF format:

1. Professional CV:

   • Detailed executive support history

   • Vehicle maintenance experience

   • Contactable references (2 executives + 1 HR)

2. Certified Copies:

   • Driver’s License (front/back)

   • PrDP Certificate

   • ID Document

   • Defensive Driving Qualification

3. Motivational Letter:

   • Explain approach to confidentiality management

   • Describe complex itinerary coordination experience

   • State availability for after-hours support