Human Resources Administrator (6-month contract)

Contract Purpose

Provide critical interim support during maternity leave, ensuring seamless management of 400+ temporary contractors for a leading industrial services provider. This role demands precision in contract administration and rapid adaptation to established HR systems.

Detailed Key Deliverables

1. Contractor Database Management

• System Administration:

  • Maintain accurate records in SAP SuccessFactors (Contractor Module)

  • Track contract expiry dates with 30/15/7-day renewal alerts

  • Update personal details, qualifications, and site access permissions

• Compliance Oversight:

  • Verify work permits for foreign nationals

  • Ensure all contractors hold valid site-specific certifications (OHS Act Section 10)

2. Contract Lifecycle Processing

• Documentation Control:

  • Prepare fixed-term contracts using approved templates (variations/extensions/terminations)

  • Manage electronic signing via DocuSign platform

  • Archive signed contracts per POPIA requirements

• Payroll Coordination:

  • Submit contractor timesheets to payroll by 25th monthly cutoff

  • Resolve invoice queries with external staffing agencies

3. Vetting & Background Checks

• Screening Protocols:

  • Initiate ITC credit checks via TransUnion

  • Process criminal record verifications through AFISwitch

  • Validate qualifications with SAQA

• Reporting:

  • Flag adverse findings to HR Manager within 24 hours

  • Maintain audit trail for all vetting activities

4. Employee Relations Support

• Onboarding:

  • Coordinate contractor inductions (virtual/in-person)

  • Issue access cards and PPE requisitions

• Offboarding:

  • Retrieve company assets

  • Conduct exit interviews for long-term contractors

Essential Experience & Competencies

Non-Negotiable Requirements

• Experience:

  • Minimum 2 years in HR administration with direct exposure to high-volume contractor management (300+ personnel)

  • Demonstrated expertise in fixed-term contract administration

• Technical Proficiency:

  • Advanced Excel (PivotTables, VLOOKUP, Macros)

  • HRIS/ATS navigation (SAP/Oracle/PeopleSoft)

• Attributes:

  • Ability to process 30+ contracts daily under deadline pressure

  • Meticulous attention to contractual detail

Clearance Requirements

• Clean criminal record (no pending cases or convictions)

• Favorable credit profile (debt-to-income ratio ≤ 40%)

Contractual Terms

Financial Package:

Work Structure:

• Hours: 08:00 – 16:30 (Monday-Friday)

• Overtime: Not permitted without prior written approval

• Location: On-site at Pretoria East HQ (no remote work)

• Notice Period: 2 weeks termination clause

Exclusions:

• No medical aid, pension, or leave benefits

• Public holidays unpaid unless worked

Operational Environment

Facility Specifications:

• Modern HR shared services center

• Secure document handling facilities

• On-site parking with biometric access

Technology Provision:

• Dedicated workstation with dual monitors

• Encrypted USB drive for sensitive data transfer