Payroll/HR Administrator

Position Title: Payroll & HR Administrator
Location: Cape Town CBD, Western Cape
Work Arrangement: On-site with flexible start times (choose between 7:30 AM and 9:30 AM)
Reporting Structure: [Specify e.g., “Reports to HR Manager” or “Finance & HR Manager”]

About the Role

We’re looking for a dynamic, detail-focused professional to fill a dual-role position combining payroll expertise and HR administration. This role is critical to ensuring accurate employee compensation and seamless HR operations in our Cape Town CBD office. If you have 3+ years of payroll processing experience, Sage 300 proficiency, and a passion for HR support, this opportunity is for you.

Core Responsibilities

You’ll split your time between payroll precision and HR efficiency:

Payroll Management (Primary Focus):
✔️ End-to-End Payroll Processing: Run monthly payroll for 200+ employees using Sage 300 People (non-negotiable skill).
✔️ Query Resolution: Address payroll discrepancies, tax issues (PAYE), UIF, and employee salary queries promptly.
✔️ Statutory Compliance: Prepare and submit EMP201 returns, reconcile payroll accounts, and ensure adherence to SARS tax regulations.
✔️ Record Keeping: Maintain accurate payroll records and audit trails for compliance.

HR Administration (Secondary Focus):
✔️ Database & Records Management: Update physical/digital employee files and HR databases (e.g., leave, benefits).
✔️ Recruitment Support: Coordinate interviews, background checks, and offer paperwork.
✔️ Onboarding: Assist with new hire orientation, contract setup, and induction scheduling.
✔️ Project Assistance: Support HR policy rollouts, wellness programs, and compliance audits.

Essential Qualifications & Experience

Non-negotiables:
✅ Qualification: National Certificate in Payroll Administration (or equivalent).
✅ Experience: Minimum 3 years of hands-on payroll processing in a medium-to-large organisation (200+ employees).
✅ System Proficiency: Demonstrated expertise in Sage 300 People – candidates without this will not be considered.
✅ HR Exposure: At least 1 year of HR administration duties (records, recruitment, onboarding).
✅ Legal Knowledge: Working understanding of:

• SARS tax directives (PAYE, SITE)

• UIF, SDL, and COIDA requirements

• Basic Conditions of Employment Act (BCEA)

Critical Competencies:
🔸 Analytical Accuracy: Zero tolerance for payroll errors.
🔸 Confidentiality: Handle sensitive employee data with integrity.
🔸 Deadline-Driven: Meet monthly payroll cut-offs without exception.
🔸 Communication Skills: Explain complex payroll/HR issues clearly (written and verbal).

Compensation & Benefits

Total Package Value: Up to R30,500/month (including allowances):

• Basic Salary: R22,000 – R28,000 (based on experience)

• Travel Allowance: R2,500/month (paid monthly)

• Retirement Annuity: Employer contribution (details shared at offer stage)

• Performance Bonus: Annual discretionary bonus tied to KPIs

Work-Life Value:
⏰ Flexible Start Times: Arrive between 7:30 AM and 9:30 AM.
🏢 CBD Location: Easy access to public transport (MyCiTi, trains).
📚 Growth Pathway: Priority upskilling in HR/payroll legislation.

Application Process

Submit to: [Insert Application Email]
Subject Line: “Payroll & HR Admin Application – [Your Name]”

Required Documents:

1. Updated CV: Detail payroll systems used, employee volume processed, and HR tasks.

2. Certified Qualifications: Payroll certificate + academic transcripts.

3. Cover Letter: Explain:

   • Your Sage 300 experience (e.g., “Processed payroll for 250+ staff using Sage 300 for 3 years”)

   • How you’ve resolved complex payroll discrepancies

   • Why the HR aspect interests you