Debtors and Creditors Clerk

Location: Durban, KwaZulu‑Natal (Remote‑friendly with monthly on‑site visits)

Salary: R17,000 – R23,000 per month (negotiable based on expertise)

Employment Type: Permanent, Full‑Time

Position Summary

We are looking for an organized and diligent Creditors Clerk to join our finance team. The successful candidate will oversee the end‑to‑end accounts payable cycle, manage supplier communications, and contribute to accurate financial reporting and cash‑flow management.

Main Responsibilities

• Invoice Management

  • Receive, validate, and code invoices against purchase orders using ERP software.

  • Track and resolve coding and approval bottlenecks with procurement and operations.

• Payment Administration

  • Schedule and process payments via EFT, bulk payments, and online banking portals.

  • Confirm payment authorisations and maintain payment logs.

• Supplier Relationship Management

  • Act as primary point of contact for supplier queries on invoice status and remittance.

  • Update supplier profiles and perform periodic audits of banking details.

• Reconciliations & Month‑End Activities

  • Perform monthly statement reconciliations, prepare accruals, and adjust journals as needed.

  • Assist with month‑end and year‑end close tasks, ensuring timely cut‑offs.

• Compliance & Process Improvement

  • Uphold internal controls, ensure VAT compliance, and facilitate audit processes.

  • Recommend and implement process enhancements to streamline invoice-to-pay workflows.

• Reporting & Analytics

  • Compile daily/weekly payables reports, creditors ageing schedules, and trend analysis.

  • Work with the finance manager to refine cash‑flow forecasts based on scheduled payables.

Skills & Experience Required

• Academic Credentials:

  • National Senior Certificate; tertiary qualification in Accounting or Finance advantageous.

• Professional Experience:

  • Minimum 2 years in accounts payable, bookkeeping, or clerical finance roles.

  • Experience with cloud‑based accounting platforms (e.g., QuickBooks Online, Xero).

• Technical Skills:

  • High proficiency in Microsoft Office, particularly Excel.

  • Knowledge of electronic payment methods and banking security standards.

Personal Attributes

• Meticulous attention to detail and strong numeric aptitude

• Excellent interpersonal skills and vendor management ability

• Capacity to prioritise tasks and work to strict payment deadlines

• Self‑motivated, with a proactive approach to problem resolution

• Adaptable, with the ability to thrive in a dynamic, remote‑hybrid environment

Remuneration & Benefits

• Market‑related salary with annual performance reviews

• Flexible working hours and remote‑work support

• Provident fund contributions and group life cover

• 20 days’ annual leave plus public holidays

• Ongoing training opportunities and career pathing