Creditors Clerk

As a pivotal member of our finance division, the Creditors Clerk will manage supplier accounts from invoice receipt through to payment, ensuring strict adherence to our financial controls and supplier agreements. You’ll liaise with procurement, operations, and external vendors to guarantee timely, accurate payments and maintain strong supplier relationships.

Key Duties & Responsibilities

• Invoice Verification & Coding

  • Accurately review supplier invoices for completeness, correct coding, and approval.

  • Match invoices against purchase orders and goods received notes, flagging discrepancies.

• Payment Processing

  • Prepare daily/weekly payment runs via EFT, SWIFT, and cheque, in compliance with payment terms.

  • Ensure banking details and VAT numbers are valid before processing.

• Supplier Account Reconciliation

  • Conduct monthly reconciliations of supplier statements, resolving any outstanding items.

  • Investigate unmatched receipts and liaise with internal stakeholders to clear variances.

• Record Maintenance & Documentation

  • Update and maintain the supplier master file, ensuring all contact and banking details are up to date.

  • File all processed invoices and payment confirmations for audit readiness.

• Reporting & Analysis

  • Generate weekly creditors ageing reports and highlight overdue balances.

  • Support forecasting efforts by providing accurate payables data for cash‑flow modelling.

• Controls & Compliance

  • Adhere to SOX‑style controls (where applicable), VAT regulations, and internal audit requirements.

  • Assist in periodic internal and external audits by supplying documentation and explanations.

Required Qualifications & Experience

• Education:

  • Minimum Senior Certificate (Matric); Certificate/Diploma in Accounting or Finance preferred.

• Experience:

  • At least 3 years’ hands‑on experience in accounts payable or creditors management.

  • Proficiency with ERP systems (e.g., Sage Pastel, SAP B1, Microsoft Dynamics).

• Technical Competencies:

  • Advanced Excel skills (pivot tables, data validation, VLOOKUP/XLOOKUP).

  • Familiar with electronic banking platforms and payment security protocols.

Core Competencies

• Exceptional attention to detail and numerical accuracy

• Strong organisational and time‑management skills

• Clear, professional communication in both verbal and written form

• Ability to work independently and as part of a collaborative team

• Problem‑solving mindset with proactive follow‑up

Benefits & Perks

• Competitive salary with performance‑based incentives

• Medical aid subsidy and retirement fund contributions

• 22 days’ annual leave plus public holidays

• Structured professional development and certification support

• Friendly, inclusive work culture with hybrid work options