Lease Administrator

Company: Redefine Properties Limited

Location: Sandton, Gauteng

Job Type: Entry Level

Posted: 8

Status: Ongoing – open until filled

About the Role

The Lease Administrator plays a crucial part in establishing and maintaining the legal relationship between landlords, tenants and other stakeholders. In this role you will draft, time‑ship and upload lease documents accurately into the property management system.

Key Responsibilities

• Use approved lease templates to produce documents within the required time frame.
• Draft leases directly in the property management system.
• Send timely notifications to all relevant parties (landlord, tenant, finance, etc.).
• Track and resolve any variances in deposits or bank guarantees.
• Ensure accurate data when loading leases for authorisation review.
• Record reasons for unsigned lease fields and update the system accordingly.
• Assist with review and recording of building take‑on leases where applicable.
• Maintain current letting status in the property management system.
• Correct data capture errors to keep records accurate and compliant.
• Conduct regular reconciliations between building plans and unit loads.
• Verify that information in the system matches the signed documents.
• File all executed leases and supporting documents promptly.
• Adhere to Lease Administration procedures as outlined in the process manual.

What We Are Looking For

Job Knowledge

• Desirable: Knowledge of the MDA property management system.
• Desirable: Credit bureau checks.
• Desirable: Customer relations management.
• Essential: Administration processes.
• Desirable: Document tracking.
• Desirable: Financial accounting.
• Desirable: Common and mercantile law.

Key Skills

• Essential: General administration and time‑management skills.
• Essential: Effective communication.
• Desirable: Conflict resolution.
• Essential: Advanced computer literacy in MS Office.
• Desirable: Advanced MDA knowledge.

Experience

3 years of lease administration experience in the property sector.

Education

• Essential: Grade 12.
• Desirable: Certificate in Lease Administration.
• Desirable: Certificate in Administration.

Competencies

Essential

• Quality orientation
• Results driven
• Team working
• Systematic approach
• Effective communication
• Resilience
• Attention to detail

Desirable

• Reliability
• Fact finding
• Customer focus
• Business awareness
• Using initiative

How to Apply

Interested candidates should apply by visiting https://redefine.simplify.hr.